Caddo Levee District

 

            

OFFICIAL PROCEEDINGS OF BOARD OF COMMISSIONERS OF

CADDO LEVEE DISTRICT

AT REGULAR MEETING HELD ON MARCH 12, 2020

 

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At a regular meeting of the Board of Commissioners of the Caddo Levee District held at 10:00 a.m., March 12, 2020, at 1320 Grimmett Drive, Shreveport, Louisiana, the following members were present: James T. Sims, Patrick Harrison, Kandi Moore, Gary Procell, Helen Godfrey-Smith and Willie Walker. Carolyn C. Prator was not present.

 

John Barr, U.S. Senator John Kennedy’s Office; Robert Tomasek, LA Department of Transportation and Development; Ali M. Mustapha, Administrator; Sam Brimer, Forester; Danielle Thames, Assistant Secretary; and Abbie Machowski, Administrative Assistant were also present.

 

The meeting was opened with a prayer and the Pledge of Allegiance.

 

President Sims asked for any comments from the public regarding agenda items or other issues. There were no public comments.

 

Mr. Sims stated that the minutes from the February 2020 meeting had been emailed for review and asked for a motion to approve. Mr. Harrison made a motion, with a second by Mr. Procell, to approve the minutes from the February 2020 meeting. The motion unanimously passed.

 

Mr. Harrison discussed the monthly financial reports, reporting that operating expenses were in line with monthly averages for this time of year.

 

The Board reviewed payments and invoices for the month of February 2020 and subsequent bills for the month of January 2020. Mr. Harrison made a motion, with a second by Mr. Walker, to ratify payment of the invoices for the month of February 2020 and subsequent bills for the month of January 2020. The motion unanimously passed.

 

The Board unanimously approved the renewal of surface lease for Carey Tyson with a motion by Mr. Procell and a second by Mr. Walker.

 

             The Board opened the meeting to public hearing to discuss the operating budget of Caddo Levee District for the 2020-2021 fiscal year with a motion by Mr. Harrison and a second by Mr. Walker. There were no public comments. The public hearing was closed with a motion by Mr. Harrison and a second by Mr. Procell.

 

             The Board unanimously passed the following resolution to approve the operating budget for the Caddo Levee District fiscal year 2020-2021 with a motion by Mrs. Moore and a second by Mr. Procell:

 

     BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District in legal session convened, that:

 

Section 1:  The attached estimate of revenues for the fiscal year beginning July 1, 2020, and ending June 30, 2021 be and the same is hereby adopted to serve as an operating budget of revenues for the District, during same period.

 

Section 2:  The attached estimates of expenditures for the fiscal year beginning July 1, 2020 and ending June 30, 2021 be and the same is hereby adopted to serve as a budget of expenditures for the District during the said period.

 

Section 3:  The adoption of the operating budget of expenditures be and the same is hereby declared to operate as an appropriation of the amount therein set forth within the terms of the budget classification.

 

Section 4:  Amounts are available for expenditures only to the extent included within the 2020-2021 fiscal year budget.

 

      BE IT FURTHER RESOLVED that the Administrator is hereby authorized and in his sole discretion, to make transfers within the various budget classifications from one classification to another as he may deem necessary provided that any transfer of funds in excess of five percent (5%) of the classification must be approved in advance by action of the Board of Commissioners at a meeting duly noticed and convened.

 

The Board unanimously passed the following resolution to designate funds for the Caddo Levee District budget for fiscal year 2020-2021 with a motion by Mrs. Smith and a second by Mrs. Moore:

 

BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District, in legal session convened, that it does hereby designate $22,371,390 for capital outlay and $6,000,000 for flood fight contingencies for the 2020-2021 fiscal year budget.

 

Marshall Jones was not present and had no report.

 

President Sims had no report.

 

Mr. Mustapha reported that there are three new landslides as a result of the recent wet weather conditions and the high-water levels of the Red River, Twelve Mile and Black Bayous. He is soliciting quotes from the contractors to repair the slides when the weather conditions improve, and the water levels drop to normal. He also reported that the USACE levee annual inspections that were scheduled for the week of March 16-20 have been cancelled and will be rescheduled at a later date.

 

Mr. Mustapha reported that the LA Department of Transportation and Development has selected Atkins Engineering as the consultant for the Northwest Louisiana area (Watershed Region 1) and that he will be serving on the Steering Committee for Region 1 which includes 12 parishes in the Northwest Louisiana area.

 

Mr. Mustapha reported that crews have begun mowing levees and ditches and are following new safety guidelines to reduce the spread of COVID-19. Mr. Mustapha also provided a written report that detailed the status and progress of all ongoing projects and the status of all open permits.

 

             Ronald Lattier, Board Legal Counsel, was not present, and President Sims reported on his behalf that Mr. Lattier had no report.

 

Sam Brimer, Forester, reported that crews are gearing up to begin spraying next week.

 

There was no Engineer’s Report.

 

Mrs. Moore, Personnel Committee Chair, reported that Mrs. Prator is recovering from a total ankle replacement surgery and will likely miss the next few meetings as she recovers.

 

There was no Legal Committee Report.

 

There was no Equipment Committee Report.

 

The Board discussed the recent spike in cases of COVID-19 and decided that the Board will make a determination in the coming weeks as more information is available regarding the April Board Meeting. Mr. Mustapha stated that the Levee District will follow all guidance issued by the State and adhere to the Department of Administration’s Civil Service guidelines and policies regarding office closures.

 

With no further business to be brought before the Board, Mrs. Moore made a motion to adjourn, with a second by Mr. Walker. The motion unanimously passed, and the meeting was adjourned.

 

 

 

President                                                                                                     Administrator-Secretary                                             

Minutes

 

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