Caddo Levee District

 

OFFICIAL PROCEEDINGS OF BOARD OF COMMISSIONERS OF

CADDO LEVEE DISTRICT

AT REGULAR MEETING HELD ON DECEMBER 10, 2020

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††††††† At a regular meeting of the Board of Commissioners of the Caddo Levee District held at 10:00 a.m., December 10, 2020, at 1320 Grimmett Drive, Shreveport, Louisiana, the following members were present: Patrick Harrison, James T. Sims, Gary Procell, Willie Walker. Carolyn C. Prator and Kandi Moore were unable to attend. Helen Godfrey-Smith attended by Zoom.

 

†††††† Marshall Jones, Jones & Odom, LLP; Robert Tomasek, LA Department of Transportation and Development; Heidi Stewart, NLCOG; Laura Seabaugh, Outreach Representative Louisiana Attorney General Office; Ronald F. Lattier, Law Offices of Ronald F. Lattier; Ali M. Mustapha, Executive Director; and Lynda Jones, Administrative Assistant, were also present.

 

†††††† The meeting was opened with a prayer and the Pledge of Allegiance.

 

†††††† President Harrison asked for any comments from the public regarding agenda items or other issues. There were no public comments.

 

†††††† President Harrison stated that the minutes from the November 12, 2020 meeting had been emailed for review and asked for a motion to approve. Mr. Sims made a motion, with a second by Mr. Procell, to approve the minutes from the November 12, 2020 meeting. The motion unanimously passed.

 

††††† Mr. Harrison discussed the monthly financial reports, and he reported that revenues continue to be lower than normal due to the ongoing pandemic and the decline in Oil and Gas market prices.

 

††††† The Board reviewed payments and invoices for the month of November 2020 and subsequent bills for the month of October 2020. Mr. Procell made a motion, with a second by Mr. Walker, to ratify payment of the invoices for the month of November 2020 and subsequent bills for the month of October 2020. The motion unanimously passed.

 

††††† The Board opened bids for the purchase of fuel. The two bids submitted were as follows:

 

††††††††††††† Lott Oil Company, Inc. $0.20/gallon over OPIS for Unleaded $0.20/gallon over OPIS for Diesel Fuel

 

††††††††††††† Delta Fuel Company, LLC $0.1634/gallon over OPIS for Unleaded $0.1634/gallon over OPIS for Diesel Fuel

 

 

††††† Mr. Procell made a motion, with a second by Mr. Walker, to award the bid to Delta Fuel Company, LLC, as the low responsible and responsive bidder upon examination of required specification. The motion unanimously passed.

 

††††† The Board opened bids for the grazing lease advertised as Tract #1. The sole bid submitted was as follows:

 

††††††††††††††††††† Stephen Hoff $1,752/yr ($12.00 per acre)

 

††††† The following resolution was unanimously passed awarding the bid to Stephen Hoff with a motion by Mr. Sims and a second by Mr. Procell:

 

††††† BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District, in legal session convened, that it hereby recognizes Stephen Hoff as high responsive bidder on grazing lease tract described as follows:

 

††††† Approximately 146 acres located in the E/2 of the SE/4 of Section 1, T19N, R16W, less road; NE/4 of NE/4 of section 12, T19N, R16W; and NW/4 of NW/4 of Section 7, T19N, R15W, less KCS & G Railroad ROW, in Caddo Parish, Louisiana;

††††† and the Caddo Levee Districtís President is authorized to lease the above described tract to Stephen Hoff with the provision that he pays his rental as required in the lease.

 

††††† The Board unanimously approved the renewal of the following surface leases: Eli Austin, Susan Bryant, Betty Dial, Walter Cole Davis, Gary Ferguson, Steven Hicks, Gary Howell, Charles David McDow, William Shepherd and John T. Smith with a motion by Mr. Sims and a second by Mr. Walker.

 

††††† The Board unanimously approved the transfer of surface lease from John Roddey to Mary Roddey for approximately one acre on Caddo Lake known as Lot#49 in Section35, T21N, R16W with a motion by Mr. Walker and a second by Mr. Procell.

 

††††† The Board considered the renewal of the Certificate of Deposit currently held by Home Federal Bank maturing December 15, 2020. It was determined that the interest rates are very low and recommended reinvesting $250,000.00 in a 6-months CD and withdrawing the remaining $750,000.00 for deposit into the operating checking account, with a motion by Mr. Sims and a second by Mr. Procell.

 

††††† Marshall Jones reported that commodity prices for oil and gas continue to be low and should be expected to remain steady for the foreseeable future due to the ongoing COVID-19 pandemic. He also stated that the cost of fuel is expected to increase due to the cooler weather.

 

††††† Mr. Harrison reported that he had was contacted by Law enforcement regarding a trespassing incident on Twelve Mile Bayou North-West of Interstate I-49.

 

††††† Mr. Mustapha reported that the Association of Levee Boards of Louisiana held the annual Executive Committee meeting virtually on December 4, 2020 and elected officers for 2021 and appointed Committees for the upcoming year.

 

††††† Mr. Mustapha also reported that the annual cleaning of the paved ditches located within the City of Shreveport will be completed next week weather permitting.

 

††††† Mr. Mustapha reported that the District has hired new employees to fill the positions vacated by three (3) employees who have retired in the last 2-4 months. Mr. Mustapha also reported that he solicited a quote to repair the levee slide on Black Bayou-Pine Island segment that was not approved for funding under the Corps Emergency Funding Program, P.L. 84-99. The cost to repair this slide is approximately $23,270.00. Mr. Mustapha also reported that the right of entry authorization form was executed by the Boardís President and the Boardís Attorney and was submitted to Corps of Engineers to allow the surveying and engineering design for repairing the two (2) slides on West Agurs Levee to proceed.

 

††††† Mr. Mustapha also provided a written report that detailed the status of all ongoing projects and the status of all open permits.

 

††††† Ronald Lattier, Board Legal Counsel, was present and stated that we should continue to practice social distancing since the COVID-19 virus was on the rise again.

 

††††† Sam Brimer, Forester, was not present. Mr. Mustapha reported that Mr. Brimer is continuing to work on preparing the Rodessa tract for re-planting.

 

††††† There was no Engineerís Report.

 

††††† There was no Personnel Committee Report.

 

††††† Legal Committee Chairwoman, Helen Godfrey-Smith, reported that she is planning to hold a Legal Committee meeting in early January 2021.

 

††††† There was no Equipment Committee Report.

 

††††† With no further business to be brought before the Board, Mr. Sims made a motion to adjourn, with a second by Mr. Walker. The motion unanimously passed, and the meeting was adjourned.

 

President†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Executive Director

Minutes - December 2020

 

Minutes

 

Agenda

 

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