Caddo Levee District

Ali  M. Mustapha P.E., Administrator

            

December 13, 2018

 

OFFICIAL PROCEEDINGS OF BOARD OF COMMISSIONERS OF

CADDO LEVEE DISTRICT

AT REGULAR MEETING HELD ON DECEMBER 13, 2018

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At a regular meeting of the Board of Commissioners of the Caddo Levee District held at 10:00 a.m., December 13, 2018, at 1320 Grimmett Drive, Shreveport, Louisiana, the following members were present: James T. Sims, Patrick Harrison, Carolyn C. Prator, Kandi Moore, Gary Procell, Helen Godfrey-Smith, and Willie Walker.

 

John Barr, U.S. Senator John Kennedy’s Office; Ronald F. Lattier, Law Offices of Ronald F. Lattier; Marshall Jones, Jones & Odom LLP; Robert Tomasek, LA Department of Transportation and Development; Ali M. Mustapha, Administrator; Sam Brimer, Forester; and Danielle Stafford, Assistant Secretary, were also present.

 

The meeting was opened with a prayer and the Pledge of Allegiance.

 

President Sims asked for any comments from the public regarding agenda items or other issues. There were no public comments.

 

Mr. Sims stated that the minutes from the November 2018 meeting had been emailed for review and asked for a motion to approve. Mr. Procell made a motion, with a second by Mr. Harrison, to approve the minutes from the November 2018 meeting. The motion unanimously passed.

 

Mr. Harrison discussed the monthly financial reports, reporting that operating expenses were in line with monthly averages for this time of year.

 

The Board reviewed payments and invoices for the month of November 2018 and subsequent bills for the month of October 2018. Mr. Harrison made a motion, with a second by Mrs. Moore, to ratify payment of the invoices for the month of November 2018 and subsequent bills for the month of October 2018. The motion unanimously passed.

 

The Board unanimously approved the following resolution, with a motion by Mr. Harrison and a second by Mrs. Smith, to accept the completion of the Red River Levee South Maintenance (Caddo-Bossier Port) Project:

 

             WHEREAS, the Board of Commissioners of the Caddo Levee District’s Administrator Ali M. Mustapha, P.E., has advised that the project under contract with JHW Construction, LLC, entitled “Red River Levee South Maintenance Repairs (Caddo-Bossier Port)” in Caddo Parish, is completed in accordance with plans and specifications,

 

             WHEREAS, the Administrator of the Board of Commissioners of the Caddo Levee District conducted a final inspection of the Project on October 12, 2018 and determined that the Project has been completed in accordance with the plans and specifications and is satisfactory,

 

             NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District, in legal session convened, that this project is hereby accepted upon the advice and recommendation of its advisors.

 

The Board opened bids for grazing lease advertised as Tract #1. The bids submitted were as follows:

                          Randy Garsee                                          $1,230/yr ($12.30 per acre)

 

The following resolution was unanimously passed awarding the bid to Randy Garsee with a motion by Mrs. Smith and a second by Mr. Walker:

 

BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District, in legal session convened, that it hereby recognizes Randy Garsee as high responsive bidder on grazing lease tract described as follows:

 

Approximately 100 acres in the NW/4 of Section 14, T21N, R16W in Caddo Parish, Louisiana

 

and the Caddo Levee District’s President is authorized to lease the above described tract to Randy Garsee with the provision that he pays his rental as required in the lease.

 

The Board opened bids for grazing lease advertised as Tract #2. The bids submitted were as follows:

                          Billie Hindsman                                     $300/yr ($12.00 per acre)

 

The following resolution was unanimously passed awarding the bid to Billie Hindsman with a motion by Mrs. Moore and a second by Mr. Walker:

 

BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District, in legal session convened, that it hereby recognizes Billie Hindsman as high responsive bidder on grazing lease tract described as follows:

 

Approximately 25 acres being all that portion of the S/2 of the NE/4 of Section 13, T22N, R16W, located out of the water of Black Bayou in Caddo Parish, Louisiana

 

and the Caddo Levee District’s President is authorized to lease the above described tract to Billie Hindsman with the provision that she pays her rental as required in the lease.

 

The Board considered requests to advertise for bid for grazing leases. Mr. Procell made a motion, with a second by Mr. Walker, to approve the request of Mr. Dwayne Melder to advertise for bid for grazing purposes approximately 80 acres in the NE/2 of the NE/2 of Section 1, T22N, R15W in Caddo Parish, Louisiana. The motion unanimously passed. Bids for this grazing lease will be opened in January.

 

The Board unanimously approved the renewal of the following surface leases with a motion by Mr. Harrison and a second by Mrs. Moore: Billy Berney, Jeanne Carmichael, Benjamin Duos, Charles F. Everett, IV, Jeffrey Farber, Doug Garsee, Nathan Hale, Sherile Hartline, Byron Hawks, Lawrence A. Hawks, Jr., Joseph M. Jennings, Evony D. LaBorde, Jacob Lesniewski, Peggy Livingood, Joey Malloy, Edward Marrs, Richard May, Sheila D. Moore, Judith L. Sneed, Rickey Stanley, Steve Stubblefield, Carlton Tyson, and Bobby Walton.

 

The Board unanimously approved the transfer of surface lease from Lester Mason to Roland Mason for approximately one-half acre on Black Bayou with 50’ water frontage in SW corner of SE/4 of Section 18, T22N, R15W in Caddo Parish, Louisiana, with a motion by Mrs. Smith and a second by Mr. Walker.

 

The Board considered the renewal of two Certificates of Deposit with First Guaranty Bank, one maturing November 26, 2018 and one maturing December 19, 2018. The Board unanimously approved the renewal of both Certificates of Deposit with First Guaranty Bank for one year at a rate of 2.23% with a motion by Mrs. Moore and a second by Mrs. Smith.

 

The Board unanimously approved the option to renew the contract for the calendar                year beginning January 1, 2019 through December 31, 2019, with Lott Oil Company for the purchase of fuel as per original bid specifications for January 1, 2018 through December 31, 2018 with two one year renewal options, with a motion by Mrs. Prator and a second by Mrs. Moore.

 

Marshall Jones reported that oil prices have dipped 35% over the last six weeks but stated that demand is expected to rise in 2019, which should lead to increasing prices.

 

President Sims reported that the Commissioners and Attorneys attended the Annual Meeting of the Association of Levee Boards of Louisiana and that the meeting was a success. President Sims had no further report.

 

Mr. Mustapha reported that the Flood Technical Committee met on November 8, 2018, and the Corps’ Project Manager indicated that the Hydraulic Study is progressing well and on schedule, to be completed by the end of 2019 or by mid-2020. Mr. Mustapha also reported that they plan to meet with the Corps’ Project Manager again in the first quarter of 2019 and will continue to request updates on the progress of the study.

 

Mr. Mustapha reported that the two automatic flow gauges were installed at Agurs Pump Station and flood control structure to allow for real-time monitoring of the surface water elevations of Twelve Mile Bayou and the Basin during flooding.  

 

Mr. Mustapha reported that due to the rainy weather we have been experiencing, grass cutting was extended into November which caused delays in the start of ditch cleaning and tree trimming around the levees. He also provided a written report that detailed the status and progress of all ongoing projects and the status of all open permits.

 

             Ronald Lattier, Board Legal Counsel, had no report.

 

             Sam Brimer, Forester, had no report.

 

There was no Engineer’s Report.

 

There was no Personnel Committee Report.

 

There was no Legal Committee Report.

 

Mr. Walker, Chairman of the Equipment Committee, reported that the two new vehicles that were ordered in September are expected to be delivered in February.

 

Mr. Mustapha reported that multiple utility companies are in the process of upgrading their fiber optic cables all over the Shreveport-Bossier area and Parish-wide, and he expects to see an influx of permit requests in the coming months related to these projects.

 

With no further business to be brought before the Board, Mr. Walker made a motion to adjourn, with a second by Mrs. Smith. The motion unanimously passed, and the meeting was adjourned.

 

 

 

President                                                                                                     Administrator-Secretary

Minutes - December 13, 2018

 

Minutes

 

Agenda

 

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