Caddo Levee District

Ali  M. Mustapha P.E., Administrator

 

May 09, 2019

Shreveport, Louisiana

 

 

OFFICIAL PROCEEDINGS OF BOARD OF COMMISSIONERS OF

CADDO LEVEE DISTRICT

AT REGULAR MEETING HELD ON MAY 09, 2019

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At a regular meeting of the Board of Commissioners of the Caddo Levee District held at 10:00 a.m., May 9, 2019, at 1320 Grimmett Drive, Shreveport, Louisiana, the following members were present: Patrick Harrison, Carolyn C. Prator, Gary Procell, Helen Godfrey-Smith and Willie Walker. James T. Sims and Kandi Moore were not present.

 

Connor Williams, Dixie Overland Construction, LLC; Marshall Jones, Jones & Odom LLP; Ronald F. Lattier, Law Offices of Ronald F. Lattier; Ali M. Mustapha, Administrator; Danielle Stafford, Assistant Secretary; and Rebecca Giglio, Administrative Assistant, were also present.

 

The meeting was opened with a prayer and the Pledge of Allegiance.

 

First Vice President Harrison asked for any comments from the public regarding agenda items or other issues. There were no public comments.

 

Mr. Harrison stated that the minutes from the April 2019 meeting had been emailed for review and asked for a motion to approve. Mr. Procell made a motion, with a second by Mr. Walker, to approve the minutes from the April 2019 meeting. The motion unanimously passed.

 

Mr. Harrison discussed the monthly financial reports, reporting that operating expenses were in line with monthly averages for this time of year.

 

The Board reviewed payments and invoices for the month of April 2019 and subsequent bills for the month of March 2019. Mrs. Prator made a motion, with a second by Mrs. Smith, to ratify payment of the invoices for the month of April 2019 and subsequent bills for the month of March 2019. The motion unanimously passed.

 

The Board opened bids for Furnishing Crushed Aggregates for Surfacing a Section of the Red River Levee South from Bunker Road to Bishop Point North of Lock and Dam 5 Project. The bids were submitted as follows:

 

Dalton Construction, LLC                    $451,533.00 – $36.71/ton

                          Blount Brothers Construction               $639,600.00 – $52.00/ton

                          Green Dream International                   $436,527.00 – $35.49/ton

 

There were no electronic bids.

 

             Mrs. Prator made a motion, with a second by Mr. Procell, for the following resolution accepting the bid from Green Dream International as the apparent lowest responsive and responsible bidder in the amount of $436,527.00. The motion was unanimously approved.

 

BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District, in legal session convened, that the bid from Green Dream International in the amount of $436,527.00, be accepted as the lowest responsive and responsible bidder for the Furnishing of Crushed Aggregates for Surfacing a Section of the Red River Levee South Project from Bunker Road to Bishop Point North of Lock and Dam 5, and the President is authorized to execute such contract documents as appropriate to implement this project, subject to the examination and approval of the Board’s Administrator, Ali Mustapha, P. E.

 

The Board opened bids for Shiftail Canal Flood Control Structure Culverts Rehabilitation by Slip Lining. The bids were submitted as follows:

 

WL Bass Construction, Inc.                               $947,748.60

                          JPD Construction, LLC                                     $695,460.00

                          Dixie Overland Construction, LLC                  $725,740.00

                          Yor-Wic Construction Co.                                 $812,540.00

 

There were no electronic bids.

 

             Mrs. Smith made a motion, with a second by Mr. Walker, for the following resolution accepting the bid from JPD Construction, LLC as the apparent lowest responsive and responsible bidder in the amount of $695,460.00. The motion was unanimously approved.

 

BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District, in legal session convened, that the bid from JPD Construction, LLC in the amount of $695,460.00, be accepted as the lowest responsive and responsible bidder for the Shiftail Canal Flood Control Structure Culverts Rehabilitation by Slip Lining Project, and the President is authorized to execute such contract documents as appropriate to implement this project, subject to the examination and approval of the Board’s Administrator, Ali Mustapha, P. E.

 

In regard to adopting the tax millage rate for 2019, Mrs. Smith made a motion to set the millage rate at zero, with a second by Mr. Walker, with the following resolution passed by a unanimous vote:

 

BE IT RESOLVED, that the following millage(s) are hereby levied on the 2019 tax roll on all property subject to taxation by Caddo Levee District:

 

MILLAGE

             Caddo Levee District                                                       0.00 mills

 

BE IT FURTHER RESOLVED, that the proper administrative officials of the Parish of Caddo, State of Louisiana, be and they are hereby empowered, authorized, and directed to spread said taxes, as hereinabove set forth, upon the assessment roll of said Parish for the year 2019, and to make the collection of the taxes imposed for and on behalf of the taxing authority, according to law, and that the taxes herein levied shall become a permanent lien and privilege on all property subject to taxation as herein set forth, and collection thereof shall be enforceable in the manner provided by law.

 

The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by the following votes:

 

YEAS: 5

NAYS: 0

ABSTAINED: 0

ABSENT: 2

 

The Board unanimously approved the transfer of surface lease from Jeff Elliott to Kenneth Webb for approximately one acre on Wallace Lake known as Lot #7 in Section 5, T15N, R13W, Caddo Parish, Louisiana, subject to flowage easement granted to United State Federal Government, with a motion by Mr. Procell and a second by Mrs. Prator.

 

             The Board unanimously approved the renewal of Certificate of Deposit with Home Federal Bank maturing May 20, 2019, for a two-year term at the rate of 2.25% with a motion by Mrs. Smith and a second by Mrs. Prator.

 

             The Board unanimously approved the renewal of Certificate of Deposit with Iberiabank maturing May 16, 2019, for a two-year term at the rate of 2.15% with a motion by Mr. Procell and a second by Mr. Walker.

 

             The Board unanimously approved the renewal of Certificate of Deposit with Iberiabank maturing May 16, 2019, for a one-year term at the rate of 2.10% with a motion by Mrs. Prator and a second by Mr. Walker.

 

             The Board unanimously approved the renewal of Certificate of Deposit with Iberiabank maturing May 16, 2019, for a one-year term at the rate of 2.10% with a motion by Mr. Procell and a second by Mrs. Prator.

 

             The Board unanimously approved the renewal of Certificate of Deposit with Iberiabank maturing May 30, 2019, for a one-year term at the rate of 2.10% with a motion by Mrs. Smith and a second by Mr. Procell.

 

Marshall Jones discussed current and projected prices for oil and gas and provided an update on the Weiser Brown Operating Co./Walnut Bayou Exploration Right of Passage Agreement.

 

President Sims was not present and had no report.

 

First Vice President Harrison reported that several commissioners and the administrator attended the Annual Workshop in Baton Rouge hosted by the Association of Levee Boards of Louisiana on May 2-3, 2019.

 

Mr. Mustapha reported on the recent heavy rain in the area, stating that levels of the Red River and Twelve Mile Bayou are both up. He stated that Levee District staff closed the floodgates at Agurs the previous week and they have remained closed throughout the storms. He also reported that he continues to assess the conditions around Caddo Parish and that Levee District staff is actively preparing for any possible conditions. All employees are working on the flood fight, and the portable pumps are prepared for use as needed. Additional pumps will be rented if needed.

 

Mr. Mustapha reported that the U.S. Army Corps of Engineers postponed the Annual Inspection of the Levee System from the week of March 18, 2019 to the week of April 8, 2019. They began inspections on April 10th and completed the inspection on April 11th. He reported that the annual inspection reports will be submitted to the Levee District in late summer.

 

Mr. Mustapha also provided a written report that detailed the status and progress of all ongoing projects and the status of all open permits.

 

             Ronald Lattier, Board Legal Counsel, reported that the Levee District currently has no pending legal issues. Mr. Lattier also wished a Happy Mother’s Day to Board members.

 

Sam Brimer, Forester, was not present and had no report.

 

There was no Engineer’s Report.

 

Kandi Moore, Personnel Committee Chair, was not present, but Mr. Harrison reported on her behalf that the Committee will hold a meeting the following week to conduct the annual performance review of Administrator Ali Mustapha.

 

There was no Legal Committee Report.

 

Mr. Walker, Equipment Committee Chair, reported that he and Caddo Levee District staff conducted an inventory of equipment and selected surplus vehicles and equipment for disposal at Lawler Auction Company on May 4, 2019. He also reported that the Levee District will be purchasing a new heavy duty Ford F-350 Crew Cab Truck for the spraying crew under State contract as well as a new skid steer in the coming months.

 

With no further business to be brought before the Board, Mrs. Smith made a motion to adjourn, with a second by Mr. Walker. The motion unanimously passed, and the meeting was adjourned.

 

 

 

President                                                                                                     Administrator-Secretary

 

 

MAY 09, 2019

 

NOTICE OF PUBLIC MEETING

CADDO LEVEE DISTRICT

TENTATIVE AGENDA

MEETING ON MAY 09, 2019

10:00 A.M.

1320 GRIMMETT DRIVE

 

1.              Call meeting to order.

2.              Prayer and Pledge of Allegiance.

3.              Public comments.

4.              Approval of minutes of regular meeting held on April 11, 2019.

5.              Discussion of monthly financial reports

6.              Ratify payment of statements and invoices for the month of April 2019 and subsequent bills for month of March 2019.

7.              Opening of bids for Furnishing Crushed Aggregates for Surfacing a Section of the Red River Levee South from Bunker Road to Bishop Point North of Lock and Dam 5.

8.              Opening of bids for Shiftail Canal Flood Control Structure Culverts Rehabilitation by Slip Lining.

9.              Adopt the millage rate.

10.           Approval of transfer of surface lease from Jeff Elliott to Kenneth Webb for approximately one acre on Wallace Lake known as Lot #7 in Section 5, T15N, R13W, Caddo Parish, Louisiana, subject to flowage easement granted to United States federal government.

11.           Consideration of renewal of the following Certificates of Deposit:

a.              Home Federal Bank maturing May 20, 2019

b.              Iberiabank maturing May 16, 2019

c.              Iberiabank maturing May 16, 2019

d.              Iberiabank maturing May 16, 2019

e.              Iberiabank maturing May 30, 2019

12.           Report of Marshall Jones regarding oil and gas matters

13.           President’s Report.

14.           Administrator’s Report.

15.           Report of Ron Lattier, Board’s Legal Counsel.

16.           Forester’s Report.

17.           Engineer’s Report.

18.           Personnel Committee Report.

19.           Legal Committee Report.

20.           Equipment Committee Report.

21.           Other Business to Bring before the Board.

22.           Adjourn.

Minutes

 

Regular Business Hours : Monday thru Friday 7:30 am to 4:00 pm